Privacy Policy

1. COOKIES

By using the website of Rhythmic Skills UK LTD, you consent to the use of data captured through cookies. Cookies help us enhance and improve your browsing experience. If you prefer not to use cookies, you can disable them in your browser settings, although our website will continue to function without them.

Cookies allow us to track website visitors, though the details we collect are anonymous and do not include personal or identifiable information. These cookies are used solely to improve the website’s performance and personalise your experience by helping us understand user preferences and geographic locations.

The third-party tools we use include:

Google Analytics
We use Google Analytics to track page views, the source of visits, and time spent on the website. This data is anonymised and cannot be traced back to any individuals, ensuring your privacy is protected. Google Analytics helps us identify popular content and improve the website’s future offerings.

We also use Google Analytics Remarketing to display targeted adverts on third-party websites to visitors who have previously visited our site, using data collected according to our and Google’s privacy policies.

Website Optimisation
We may use cookies to remember your search history, helping us generate more relevant results in the future. This information is anonymised and not personally identifiable.

Visitor Tracking
We monitor visitor behaviour on our website to identify areas for improvement and enhance overall performance.

2. PRIVACY POLICY

Our web server does not store domain or email addresses for website visitors. If you provide us with your postal address, it will only be used to send the information you requested.

Individuals providing their phone numbers will only receive calls related to their online inquiries. If you do not wish to receive emails from us in the future, please notify us via email.

3. PERSONAL IDENTIFICATION INFORMATION

We may collect personal identification information from users when they visit our site, subscribe to our newsletter, fill out forms, or engage with other features. The information we may collect includes names, email addresses, and phone numbers. Users may visit our site anonymously and choose not to provide personal information; however, doing so may limit their ability to access certain features.

Personal information will only be used for marketing or third-party promotions if deemed relevant to your needs and only with your consent. We will never sell, distribute, or lease your personal information without your permission, unless required by law.

4. HOW WE STORE & PROTECT YOUR INFORMATION

We implement security measures to protect against unauthorised access, alteration, or disclosure of your personal information. This includes safeguarding your username, password, and any transaction data.

If your contact information is inaccurate, please email us to request corrections.

5. SHARING YOUR PERSONAL INFORMATION

We do not sell, trade, or rent personal identification information to others. We may share generic, aggregated demographic information not linked to personal details with business partners, trusted affiliates, and advertisers for the purposes described above.

We may use third-party service providers to assist in running our business, such as sending newsletters or conducting surveys. We only share personal information for these purposes with your consent.

We do not partner with any ad server companies.

What this policy covers? 

This policy details your rights and obligations in relation to your personal data. 

“Personal data” is any information that relates to a living individual who can be identified  from that information. 

“Processing” is any use that is made of personal data, including collecting, storing, amending,  disclosing, or destroying it. 

“Special categories of personal data” means information about an individual’s racial or ethnic  origin, political opinions, religious or political beliefs, trade union membership, health, sex life  or sexual orientation and biometric data. 

“Criminal records data” means information about an individual’s criminal convictions and  offences and information relating to criminal allegations and proceedings. 

If you have access to the personal, special categories or criminal records data of employees  or of third parties, you must comply with this Policy. Failure to comply with the Policy and  procedures may result in disciplinary action up to and including dismissal without notice. 

Data Protection principles 

The Company processes personal data in accordance with the following data protection  principles: 

• the Company processes personal data lawfully, fairly and in a transparent manner. • the Company collects personal data only for specified, explicit and legitimate purposes. 
• the Company processes personal data only where it is adequate, relevant, and limited to  what is necessary for the purposes of the processing. 
• the Company keeps accurate personal data and takes all reasonable steps to ensure that  inaccurate personal data is rectified or deleted without delay. 
• the Company retains personal data only for the period necessary for the processing. 
• the Company adopts appropriate measures to make sure that personal data is secure and is  protected against unauthorised or unlawful processing and from accidental loss, destruction,  or damage. 

Your entitlements 

Data protection legislation prescribes the way in which the Company may collect, retain and  handle personal data. The Company will comply with the requirements of data protection 

Date Reviewed: January 2024 Next Review Due in January 2025 Version No:4 Policy No: Data Protection Policy ©This document is property of Rhythmic Skills legislation and all employees and contractors who handle personal data in the course of their  work must also comply with it. 

The Company will inform individuals of the reasons for processing their personal data, how it  uses such data and the legal basis for processing in its privacy notices. It will not process  personal data about individuals for other reasons. 

Where the Company processes special categories of personal data or criminal records data to  perform obligations or to exercise rights in employment law, this is done in accordance with  the rules relating to special categories of data and criminal records data. 

The Company will update personal data promptly if an individual advises that their  information has changed or is inaccurate. 

Access to your personal data [subject access requests] 

You have the right to make a subject access request. If you make such a request, the Company  will tell you: 

• whether or not your data is processed and if so why; the categories of personal data  concerned and the source of the data if it is not collected from you. 
• to whom your data may be disclosed, including any recipients located outside the European  Economic Area (EEA) and the safeguards that apply to any such transfers. 
• for how long your personal data is stored or how that period is decided. 
• your rights to rectification or erasure of data, or to restrict or object to processing. 
• your right to complain to the Information Commissioner if you think the Company has failed  to comply with your data protection rights; and 
• whether or not the Company carries out any automated decision-making and the logic  involved in such decision-making. 

The Company will also provide you with a copy of the personal data undergoing processing.  This will normally be in electronic form if you have made the request electronically unless you  request otherwise. 

If you want additional copies, the Company will charge a fee, which will be based on the  administrative cost of providing the additional copies.

Other rights 

You have a number of other rights in relation to your personal data. You can require the Company  to: 

• rectify inaccurate data; 
• stop processing or erase data if your interests override the Company’s legitimate grounds for  processing data (where the Company relies on its legitimate interests as a lawful basis for  processing data); 
• stop processing or erase data if it is unlawful; and 
• stop processing data for a period if it is inaccurate or if there is a dispute about whether or not  your interests override the Company’s legitimate interests for processing the data. 

Your responsibilities 

You are responsible for helping the Company keep your personal data accurate and up to date. You  should let the Company know if personal data provided to the Company changes, for example, if you  change bank or move to a new house. 

You may have access to the personal data of other individuals and of our customers or clients in the  course of your employment, contract, volunteer period, internship or apprenticeship. Where this is  the case, the Company relies on you to help meet its data protection obligations. 

If you have access to personal data, you are required: 

• to access only data that you have authority to access and only for authorised purposes. 
• not to disclose data except to individuals (whether inside or outside the Company) who have  appropriate authorisation. 
• to keep data secure (for example by complying with rules on access to premises, computer  access including password protection, and secure file storage and destruction). 
• not to remove personal data or devices containing or that can be used to access personal data,  from the Company’s premises without adopting appropriate security measures (such as  encryption or password protection) to secure the data and the device; and 
• not to store personal data on local drives or on personal devices that are used for work  purposes. 

Failure to observe these requirements may amount to a disciplinary offence which will be dealt with  under the Company’s disciplinary procedure. Significant or deliberate breaches of this policy, such as 

Processing special categories and criminal records data 

The Company will process special categories and criminal records data primarily where it is necessary  to enable the Company to meet its legal obligations and in particular to ensure adherence to health  and safety legislation; vulnerable groups protection legislation; or for equal opportunities monitoring  purposes. 

Procedure 

The Company keeps a record of its processing activities in respect of HR-related personal data in  accordance with the requirements of data protection legislation. 

Personal data relating to employees may be collected by the Company for the purposes of: 

• recruitment, promotion, training, redeployment and/or career development, such as  references, CVs and appraisal documents. 
• administration and payment of wages, such as emergency contact details and bank/building  society details. 
• calculation of certain benefits including pensions. 
• disciplinary or grievance issues. 
• performance management purposes and performance review. 
• recording of communication with employees and their representatives. 
• compliance with legislation. 
• provision of references to financial institutions, to facilitate entry onto educational courses  and/or to assist future potential employers; and 
• staffing levels and career planning 

How we use special categories and criminal records data 

“Special categories” data and “criminal records” data require higher levels of protection. We need to  have further justification for collecting, storing and processing these types of personal data. We may  process special categories or criminal records data in the following circumstances: 

• in limited circumstances, with your explicit written consent. 
• where we need to carry out our legal obligations. 
• where it is needed in the public interest, such as for equal opportunities monitoring, or in  relation to our occupational pension scheme
• where it is needed to assess your working capacity on health grounds. 

Less commonly, we may process this type of data where it is needed in relation to legal claims or  where it is needed to protect your vital interests (or someone else’s interests) and you are not capable  of giving your consent, or where you have already made the information public. 

Accuracy of personal data 

The Company will review personal data regularly to ensure that it is accurate, relevant and up to  date  

To ensure the Company’s files are accurate and up to date, and so that the Company is able to contact  you or, in the case of an emergency, another designated person, you must notify the Company as soon  as possible of any change in your personal details (e.g., change of name, address, telephone number,  loss of driving licence where relevant, next of kin details, etc). 

Security of personal data 

The Company will ensure that personal data is not processed unlawfully, lost or damaged. If you have  access to personal data during the course of your employment, you must also comply with this  obligation. If you believe you have lost any personal data in the course of your work, you must report  it to your manager immediately. Failure to do so may result in disciplinary action up to and including  dismissal without notice. 

Data breaches 

The Company will record all data breaches regardless of their effect. 

If we discover that there has been a breach of HR-related personal data that poses a risk to the rights and  freedoms of individuals, we will report it to the Information Commissioner within 72 hours of discovery. 

If the breach is likely to result in a high risk to the rights and freedoms of individuals, we will tell  affected individuals that there has been a breach and provide them with information about the likely  consequences of the breach and the mitigation measures we have taken. 

Access to personal data [“subject access requests”] 

To make a subject access request, you should send your request to the Company. In some cases, the  Company may need to ask for proof of identification before the request can be processed. We will  inform you if we need to verify your identity and the documents we require.

We will normally respond to a request within one month from the date we receive it. In some cases,  such as where the Company processes large amounts of the individual’s data, we may respond within  three months of the date the request is received. We will write to the individual within one month of  receiving the original request to tell them if this is the case. 

If a subject access request is manifestly unfounded or excessive, the Company is not obliged to comply  with it. Alternatively, we can agree to respond but will charge a fee, which will be based on the  administrative cost of responding to the request. A subject access request is likely to be manifestly  unfounded or excessive where it repeats a request to which we have already responded. If you submit  a request that is unfounded or excessive, we will notify you that this is the case and whether or not  we will respond to it 

6. POLICY CHANGES

Rhythmic Skills UK LTD may update this privacy policy periodically to reflect changes in our data practices. If we make significant changes, we will post the updated policy on our website. Any new data collected after the policy change will adhere to the updated practices.

If you are concerned about how your information is used, please check this policy periodically for updates. You may also contact us via email if you have concerns.

This policy has been approved & authorised by: 

Name: Tulip Sultana Position: Managing Director Signature: Date: 04.01.2024

Date Reviewed: January 2024 Next Review Due in January 2025 Version No:4 Policy No: Data Protection Policy ©This document is property of Rhythmic Skills